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Balancing your bank statement should be easy, right? You do your own every month at home. But is your home account in the hundreds of thousands, or even million, of dollars? Not likely. Consider, also, that your trust account is made up of OPM – other peoples’ money. The state has strict guidelines when it comes to accounting for those trust funds.
Reconciling can and should be a smooth process, if you are posting accurately on a daily basis. Following is a list of the most common errors discovered while reconciling:
1. Check canceled that has already been paid.
2. Check paid that has already been canceled.
3. Check canceled more than once.
4. Check voided when issued, later canceled.
5. Deposit check returned (bounced) but not posted to books.
6. Outgoing wire and check to cover wire do not match.
7. Daily receipts do not match daily deposits.
8. Outgoing wire, no follow up check.
9. Incoming wire not posted.
Sometimes, the corrections must come from the bank. Examples of bank issues are:
1. Check paid for wrong amount (usually an encoding error).
2. Wire reversal posted for wrong amount.
3. Check listed with wrong check number.
4. Funds deposited to wrong account (usually your error, but must be corrected at the bank).
Once all exception items have been identified, your account should balance. If it is still off, you may need professional assistance to uncover the problem.